Managed a separate account for services charges and for a reserve fund, which is permitted within the lease. Accounts are balanced using industry specific Qube management software and directors meet monthly to review these. There are currently no service charge arrears exceeding 30 days and the service charge accounts are in credit. All original invoices are made available to directors to view and no additional charges are added to invoices. The service charge budget is currently set at £178,700/year with insurances on top of this.

The Service charge is set in accordance with the lease on an annual basis in discussion with the Directors, based on previous years spending and any planned works.

The Estate has been fully managed by Jennings and Barrett since 2002. The Directors have a range of preferred contractors to carry out planned maintenance and to respond to repairs as required.

Section 20’s works carried out have included a full roof renewal programme completed in 2012, Exterior decorations carried out on a rolling basis of two blocks/year as per the terms of the lease and the installation of entryphone systems across the estate in 2015.

Site visits and meetings with directors are carried held formally every 6 weeks and also on an ad hoc basis as requested or where required.

We manage arrears in a robust manner and as at September 2018 there was just one service charge outstanding. This was being managed through our arrears process and action is taken where service charges are outstanding for more than 30 days.

We arrange buildings insurance for the estate and in order to ensure our RMC directors are protected also arrange the annual directors and officers insurance policy.

In the first week of taking over the management, the maintenance contractors attended the site and carried out a deep clean of the communal areas. We carry out block management in Tonbridge for several developments and have a list of approved maintenance contractors who can help. The property manager met with residents on site to further discuss their requirements with regards the property maintenance and management.

In month one Navana Residential made various communication channels available to residents and provided a designated property manager to visit the property on a weekly basis ensuring our approved suppliers were upholding their contractual obligations to keep the building serviced, compliant and safe.

In month three after undergoing the necessary section 20 consultation procedure and after agreement form the residents we began refurbishment of the lobby areas and external facades which had seen neglect for the past seven years by the previous agents. The residents now receive quarterly financial reporting providing full transparent detail on actual expenditure versus budget, reserve fund expenditure, arrears report, health and safety report and any other relevant managerial updates.